You are Here: Articlelogy.com » Computers » Database Tips from an Excel Training Course

Database Tips from an Excel Training Course


Go to: Previous Article Next Article


The benefit of an Excel training course is not just learning new things but also learning new ways to do old things. An experienced instructor provides hints and shortcuts that have you designing spreadsheets in new ways.

For example, let's look at tips from Excel training courses that can help in maintaining a database. Excel is an easy way to keep a simple database and a few design steps can save you huge headaches later.

Hide Blank Formulas
The simplest databases are a collection of data records but some have formulas off to the side providing analysis of each entry. However if any data is missing from the record then these formulas clutter up the sheet with "#NUM!" and "#DIV/0!" and other errors.

Consider a database of payments from a client, a typical example in an Excel training course. Each line contains, among other information, the date of invoice and the date of payment. You have a formula on each line that calculates the time between invoice and payment using a formula like "=G2-F2" to subtract the invoice date (F2) from the payment date (G2). Until you have a payment date, this field will read as a very large negative number.

Instead, enter this formula: =IF(G2="","",G2-F2). This says "If there is no payment date, leave this field blank otherwise calculate the payment delay". Even better, try "=IF(OR(F2="",G2=""),"",G2-F2) which leaves the payment time field blank if either date field is blank.

Mark Blank Formulas
There are a lot of reasons you might have blank cells that actually contain formulas. They could be examples of the above, formulas that won't calculate until all data is present. Another reason, and another trick you might pick up in an Excel training course, is that cells used for intermediate calculations can be formatted to be white text on a white background so they don't clutter up the sheet.

These blank cells are easily overwritten by a careless user so need to be marked in some way. Using a light gray or other colored background is a good way to indicate that there is something there without detracting from the main information on the sheet.

Use Border Rows
Databases outside of Excel training courses are seldom static. As you add new records to them you don't want to update every formula that refers to the old range. By using border rows, the formulas all update automatically.

Take one row above and below your database and mark it in some way. You might put symbols such as asterisks or dashes, or you might color the background of the cells to create borders. In any formula that refers to the database, be sure to include these border rows in the range designation. The range automatically adjusts as you insert new lines even if you add them before the first row or after the last because you are still adding them within the two border rows.
Article Source: Articlelogy.com
- Credit Cards A big selection of Cards in all flavors: Bad Credit Cards, Secured Cards, Prepaid Cards, Credit Cards for Canada, Low Interest Cards, etc -


Word Count: 515




Reduce Your Debts Without Bankruptcy. See How Much You Can Save. Free Debt Analysis



Read Previous Article ~ Read Next Article
 


Selected Articles

1: Way to Find the Best Car Insurance
2: Monthly Car Insurance
3: Why Compare Vehicle Insurance Quotes
4: Where NOT to buy Phentermine and get FIT instead.
5: Why Do I Need to Attend a Fitness Resort?
6: Contact Lenses Online: Convenient, Less Time Absorbing, Order On The Spot
7: Want Assist With Internet Marketing? Try These Suggestions
8: The Foam Filled Chairs Are Perfect Items of Furnishings
9: People clinging to their content sending dcma requests
10: The Enormous Bean Bag is low priced along with a top quality item of furniture
11: Tips on how to Handle Cholesterol Levels to be Healthful
12: A good solid Global One Ultimate Power Profits Paradigm Shift Platinum Superbly Inspection
13: Car Maintenance: Much better Than Auto Repair St. Louis Case
14: Choosing B&b Hartbeespoort Dam
15: Melaleuca- An Impartial Review- So is this a Melaleuca Scam or can you honestly generate income with this business?
16: Los Ciclos Grado Medio en Catalunya interesan a los estudiantes
17: Tips To Start Successfully Marketing On the web Today
18: Stuck? Take a Career Aptitude Test.
19: Way to Find an Efficient SEO Service Provider
20: Joomla Development for your Website
21: Website Design Graphics for Niche Businesses
22: Recycling Help in Keeping our Environment Thoroughly clean
23: Nashville Recycling Info for the Folks of Nashville
24: Personal computer Restoration - Suggestions for Locating a Dependable provider at Waukesha
25: Would like To order Tunes On-line?
26: Viviane Skincare- A Completely Independent Assessment By an Expert
27: Dallas Texas HCG Diet plan Protocol
28: HCG Diet Protocol, it genuinely Succeeds
29: The Functions for Charter Jets
30: Try Out the Well known Athlete's Alfredo with Homemade Alfredo Sauce recipe
31: The Broccoli Cheddar Spinach Soup Recipe Is easy To Actualize
32: Technology Consulting Overview
33: Join the opportunity Get Pre-launch Immediately And Tie down Your Place
34: Beneficial Suggestions For Achieving Article Marketing Results
35: Why should you opt for promotional pens?
36: Types of stress relievers to keep you hale and healthy
37: Mistakes to avoid while choosing novelty pens


Read Previous Article ~ Read Next Article

You are Here: Articlelogy.com » Computers » Database Tips from an Excel Training Course